Volunteer for the Great Extravaganza

How to Volunteer for the 2013 Great Extravaganza

Thank you for your interest in volunteering for the 2013 Spring Extravaganza. Later in the year, the volunteer sign up sheet will be available with more details. YOUR support makes this event function flawlessly.  The event is on Saturday, May 11, 2013 with volunteers needed the week and day before as well as on the day of the event.

Decorations:  Help set up decorations and lights before the event (usually one day during the week before and the Friday before) – 1 or 2-hour shift, need 2 the week before the event

Food:  Help prepare pasta, cut bread, organize the kitchen and prepare for serving food; some prep work is done on the Friday before the event and possibly some on Saturday morning (will know closer to May).  We also need people to serve food during the event.  We also need one person to pick up bread at the New French Bakery (Seward Neighborhood in Mpls) at 5:45 on Friday, May 10.

• Friday afternoon prep – 3-hour shift (or shorter), need 4
• Saturday morning prep  – 2-hour shift (or shorter), need 2              
• New French Bakery Pick up – 1 person on Friday afternoon
• Saturday serving food/clean up – 1-hour shift, need 16

 Set Up: help move, set up, and decorate the tables for the silent auction and food area, decorate the rooms and put auction items on the tables.  Some work is done on Friday afternoon and the rest on Saturday morning.

• Friday – 3-hour shift in the afternoon, need 8
• Saturday – 3-hour shift in the morning, need 8

Auction: monitor progress during the auction to ensure bid sheets have room for more bidders; help close auction (collect bid sheets, sort forms for payment process) and take payments

• Monitor auction – 1-hour shift, need 4-6
• Help close auction – 1.5 hour shift, need 4
• Check out table – 1-hour shift, need 8

Great Gathering Support team: during bidding time, monitor GG sign up process by answering questions (we’ll train you) about events offered – 1 hour shifts, need 2

Ticket Table – sell dessert, raffle and activity tickets – 1-hour shifts, need 3

Tickets and Check in – check in attendees, take money for tickets & give bidding number – 1-hour shifts, need 10

Activity Monitors – help supervise the activity area with assistance from students – 1-hour shifts, need 3-4

Auction Close out – help enter data during the event, use auction close out software to  enter payments and create invoices (easy to use, we’ll train you).  Must provide your own laptop (PC) 2-hour shift, need 2

Ceremony Mistress/Master – make announcements throughout the event to encourage people to bid and participate; can come and go from the microphone – 1-2 hours, need 1 or 2 (can be the same person)

For more information, contact Kris Hogquist, Volunteer Coordinator at s